1 . The purpose of this regulation is to regulate all matters relating to the manner in which the Federation supplies, katefarmogin provisions of Article 55 του Ν. 2725/99, as amended by Article 77 despite. 9 του Ν. 3057/2002.
2 . Supply, within the meaning of the provisions of this Regulation, means any purchase made by the Federation :
α . sports equipment
β . other goods and
γ . services
1 . Conventions Federation supplies are writing concluded between it and third, natural or legal persons of consideration who have the purchase, buying in installments, leasing, leasing, with or without option to buy, products or services.
2 . The Federation has an obligation to conduct a public tender to, hereafter, defined process, if the value of the supply item or service, exceeds annually the sum of sixty thousand (60.000) Euro, without VAT (VAT).
3 . For supplies in kind whose value excluding VAT does not exceed 60.000 Euro, the Federation has the right to purchase the item directly awarded, if the value of the item or service is equal to the sum of fifteen (15.000) Euro or less than this amount and clipboard contest, if the value is over fifteen (15.000) and up to sixty thousand (60.000) Euro.
4 . Prohibited within the same financial year, the division supplies, as defined in paragraphs 1 and 2 of this Article, to avoid undue public tender.
1 . First’ except the provisions of paragraphs 3 and 4 of the article 2 of this Regulation, allowed to supply sporting equipment, goods or services by negotiated procedure without a public tender, after fully reasoned decision of the Board (Board) Federation, the following cases :
α . On imperative grounds, due to unforeseen circumstances speak for themselves.
β . When there are proven in the domestic market more than one supplier type, the good or service whose provision is sought.
γ . For accommodation and food services ethnic groups abroad, according to the notices of the competitions organizers.
d . In cases donor search or sponsors of the Federation or of a natural or legal person to provide specialized recruitment marketing services.
2 . The Board. the Federation has full and exclusive responsibility for adherence to the provisions of this Regulation.
1 . The competitions are divided into open and closed.
2 . The open competitions are divided into open award criterion of the lowest price in open and awarding criterion being the best offer.
1 . Open tender is the one under which all interested suppliers may submit tenders, after the declaration summary press publication, accordance with the provisions of this Regulation.
2 . The deadline for conducting the open tender, when required publication of the Office for Official Publications of the European Communities, must not be less than fifty-two (52) days from the date of the summary declaration to that Service or thirty (30) days from the date of publication in the Greek press, when not required publication in the Official Journal of the European Communities.
In case of emergency, the period of 30 days may be shortened to fifteen (15) less days, by reasoned decision of the Federation.
That period also the 52 days may be shortened to a period sufficiently long, to allow those concerned to submit valid tenders. So, That period may not normally be less than thirty six (36) days and in no case be less than the twenty-two (22) days from the date of dispatch of the notice, if the Federation has sent the Official Journal of the European Communities provided for in Article 8 paragraph 1 the P.D.370 / 1995 indicative notice.
3 . Should interested suppliers requested a timely manner related to the public tender documents, they are delivered or sent to them within six (6) working days from receipt of the request. In urgent cases, this period, It can be shortened to four (4) days.
4 . If timely requested additional information, related to the tender documents, They are provided at the latest six (6) days, before the date set for the submission of tenders.
5 . The summary of the notice of the open tender shall include at least the information referred to in Article 9 this.
1 . In the restricted procedure the Federation, based on the information on the personal situation of the supplier, and information and formalities necessary for the evaluation of the minimum economic and technical conditions to be met, from candidates who are qualified, under Article 11 of this Regulation, those whom they will invite to tender.
2 . In the restricted procedure prior declaration, a summary of which is published in the press, inviting interested parties to apply for participation.
3 . When the Federation refer to the restricted procedure for a contract, may prescribe the range within which to range the number of suppliers which they intend to invite. In this case the limits mentioned in the notice. The limits are set according to the nature of the supply of products. The lower of these limits must not be less than five (5), the upper receiver can be set up to twenty (20). In any case the number of candidates invited to tender must be sufficient to ensure genuine competition.
4 . The deadline for submitting requests to participate in a closed tender, obligatory when the Office for Official Publications of the European Communities, must not be less than thirty-seven (37)days from the date of the summary of the notice to the panel for publication or twenty (20) days from the date of publication in the Greek press, when not required publication in the Official Journal of the European Communities. In cases where urgency renders these time limits impracticable, They may be limited, by reasoned decision of the Federation, up to fifteen (15) ten (10) days respectively. In determining these deadlines, included the dates of declaration summary dispatch to the Office for Official Publications of the European Communities or its publication in the Greek press and the last date for the submission of the entry form.
5 . The invitation to the candidates selected for the submission of tenders, is a document sent simultaneously under the same conditions to all potential suppliers and contain the information specified in paragraph 10 this.
6 . The deadline for submission of tenders, obligatory when submitting requests to participate in restricted procedure to the Office for Official Publications of the European Communities should not be less than forty (40) days from the date of dispatch of the written invitation and twenty (20) days from that date in other cases, when the above publication is not needed. In cases where urgent reasons make the deadline 20 days unworkable, it may be limited, by reasoned decision of the Federation up to ten (10) days from the date of dispatch of the written invitation. In determining these deadlines counted and the dates of dispatch of the written invitation and the last date for submission of tenders.
Also the above deadline 40 days may be reduced to twenty on (26) days, if the Federation has sent the official Journal of the European Communities provided for in Article 8 paragraph 1 PD. 370/1995 indicative notice. In case of application of the urgent procedure in paragraph 6 of this article, the deadline for submission of tenders may not be less than ten (10) days from the date of the written invitation.
7 . If requested supplementary information on time, on the specific supply, They are provided six (6) days before the deadline set for the submission of tenders.
8 . Applications for participation in the competition and invitations to tender can be sent by post, telegram or telex, fax or phone. In the last four cases, applications must be confirmed by a certain date letter.
9 . In the restricted procedure the declaration must contain at least the elements of Article 9 of this Regulation.
10 . The call for tenders in the restricted procedure should include at least the following:
α . The address of the Office of the Federation, from which can be requested on documents, the period within which interested parties must act, as well as the amount and terms of payment of any sum to be paid for such documents.
β . The deadline for submission of tenders, address to which they must be sent and the language (Greek) which should be indexed.
γ . The bodies responsible for the opening of tenders, persons may attend, and date, time and place.
d . Warranties and guarantees, any form, that any required.
e . The source of funding, the currency and the payment of commission.
f . The period of validity of tenders.
g . The data can show referred to the statements submitted by the candidates, as defined in Article 11 of this Regulation.
η . The criteria for the award of the contract, if these are not stated in the summary of the Declaration.
i . The data in the published call for expressions of interest.
1 . the public, by upwardly, competitions conducted by three-member panels, established by decision of the Federation D.S.tis.
2 . In sports material supply cases, goods or services, estimated value of over one hundred thousand (100.000) Euro, a member of the committee is an employee of the General Secretariat of Sports, appointed by the General Secretary of Sports, at the request of the Federation.
3 . The committees are required to comply with the provisions of this Regulation and the Law acts positively or negatively rule for the award of the tender result out.
4 . The Secretary of the committees An employee of the Federation procurer.
5 . The committees conduct of public tendering compulsory keep folders for each competition undertaken by, and practice their meetings, entered in a register kept by the procurement department of the Federation.
6 . If the aim of the contest type must technically assessed by persons with specialized knowledge and experience, the Board. the Federation may be designated and technical evaluation committee of its kind with consultative powers to the tender committee.
7 . The Board. the Federation has the right to award or not of the result and may, fully reasoned act, decide otherwise by the tender committee
1 . Within the month of January each year, the procurement department of the Federation is supervised by a member of D.S.tis Federation which has been designated as curator material management, draw, in cooperation with the Secretary General of the Federation, committees and all parts of the Federation, list of budget for materials and any kind of services that will be required for the entire current fiscal year.
2 . That list, after discussion and approval by the Board. Federation, returned to the supply portion, which, in cooperation with the management and the Inspector General Secretary, arrange for the establishment of committees, the time of adoption and publication of notices, its content and all related, procedural or not, issues.
1 . The terms of the declaration every competition launched by the Federation should be clear and complete.
2 . The declaration must contain, at least, the following :
α . The number and date of the declaration
β . The type of competition
γ . The requested item or service, the quantity, technical specifications for the procurement of material, as well as the possibility for suppliers to tender for part or all of the quantity.
d . time, the place and manner of delivery of products, as well as the time of its receipt.
e . The address, phone number, telex and fax machine (fax) Federation, and the contact person responsible to give information.
f . The date of publication of the notice in the press.
g . The period within which interested parties may request the Federation related documents, the amount required etc..
η . The bodies responsible for the opening of tenders, the date, place and time of opening of tenders, and persons entitled to attend.
i . The currency of the tender price .
j . The press, the percentages, the coin, the time of submission of guarantees, and other collateral, if appropriate to any requested.
k . Where the money to pay the contractor supplier (regular budget, exceptional grant, vector etc.).
l . The manner and time of payment.
m . The ability or failure to submit counteroffers and in the latter case the procedure.
n. The criteria for evaluation of tenders and award of the contract. If the criterion is the best offer, set and data based on which is the evaluation of the tender.
o . The deadline for receipt of tenders.
p . The period of validity of tenders.
q . Conditions of price adjustment, if the nature of the procurement requires this.
r . The deviation limits of the requested terms and conditions below which the offer will be excluded.
3 . In case the tender is closed, the declaration should include, at least, the following:
α . All items of paragraph 2, other than those mentioned under subparagraphs g, o, and p.
β . The type and content of requests to participate, the deadline for submission to the Federation, and the address to which it should be submitted.
γ . The date, to which will be sent by the Federation calls for submission of tenders.
4 . The call for tenders in indoor competitions must, at least, include the following:
α . The deadline for submission of tenders and the management of the Federation to which they must be sent.
β . The bodies responsible for the opening of tenders, persons may attend, and the date, the time and place of opening.
γ . The period of validity of tenders.
5 . By invitation, sent to those selected to tender and the relevant declaration, with all its additional declaration documents and information.
1 . The purchasing department of the Federation, in cooperation with the Secretary-General, It can produce an annual, suppliers register by type, sending to everyone who feels they would like to subscribe to this invitation.
2 . Subscribers to register suppliers apply, and the supporting article 11 this and any other additional document element section considers should be asked.
3 . Those listed on the register of the Federation suppliers postal receive the declaration of each competition concerning them, while not required to submit the participation documents Article 11 this, if they have submitted their registration form to register, excluding those whose validity on the day the tender has expired.
1 . Participants in all kinds of competitions Federation submitted, together with their offer, mandatory, under threat of exclusion from the competition, the following documents:
α . Greek citizens
1 . Tendering security.
2 . Excerpt from the criminal record, Version final quarter, by showing that not have been convicted of an offense related to the practice of their profession.
3 . Certificate from the competent judicial or administrative authority, issued within the last six months, by showing that they are not bankrupt, liquidation, compulsory administration, composition or other similar situation and that are not under a declaration of bankruptcy or issuing compulsory liquidation or compulsory administration decision or arrangement or any other similar procedure.
d . Social security clearance certificate.
e . Tax certification.
f . Certificate of Chamber Member, whereby the registration certified therein and their specific profession.
β . foreigners:
1. Tendering security.
2. Extract from the judicial record or equivalent competent judicial or administrative authority document their country of residence, issued within the last three months, by showing that not have been convicted of an offense related to the practice of their profession.
3. A certificate from a competent judiciary authority of the country of residence, by showing that there are no cases of c, d and e of section A of this paragraph.
4. Certificate of the competent authority of the country of residence, on their registration to the local Chamber or to equivalent professional organizations.
γ. Legal entities national or foreign:
The above documents subsections A and B, outside the criminal record or equivalent to that document.
1. The cases supporting a, γ, d and e of section A of this paragraph.
2. Certificate of the supervisory authority that the cooperative operates legally.
e. Compounds suppliers:
The component document and those supporting documents where applicable, for each vendor involved in union.
2 . These documents, besides the participation guarantee, can not be submitted with the offer, if an earlier time have been deposited in the Federation and their validity has not expired, But referring expressly to bid on this.
3 . If the suppliers involved in the competition with their representative, submit with the offer and the relevant notarised power of attorney.
4 . If a country does not issue the above documents or do not cover all the above cases, They can be replaced by a declaration of the supplier made before a judicial or administrative authority or notary.
1 . The Declaration and the Convention attached technical specifications to supply material or references, in the case of racing equipment, the agreement with the requirements of European or International Chess Federation (FIDE).
2 . Technical specifications are the technical requirements defining the characteristics required of the material or service, to determine objectively, so that fulfills the use, Intended by the Federation.
3 . The technical requirements shall include levels of quality, performance, the safety, dimensions, and the requirements for hardware.
1 . Where the federation open and closed competition, ensure the dissemination of the relevant declaration and in particular:
α . For the publication of the summary of the main points of the notice in at least two daily, political or sports content, newspapers, nationwide traffic, and an economic.
β . For the publication of the notice in the Official Journal of the European Communities, when the precalculated tender value excluding VAT exceeding two hundred forty-nine thousand six hundred eighty-one (249.681,00) Euro.
γ . To post the summary in a conspicuous part of the Federation.
d . To send the declaration to the General Secretariat, to be posted in a conspicuous place in the building.
2 . The competent organs of the Federation shall provide all necessary information to interested suppliers.
3 . The Federation procurement committee disclose any eliminated candidate or tenderer who so requests, within fifteen (15) days of receiving, the reasons for the rejection of his application or his tender and any tenderer who has made an admissible tender of the characteristics and advantages of the successful tender, and the name of the contractor. However, the Federation of Supply Committee may decide to withhold certain information on the contract award, referred to in the preceding paragraph, if their disclosure would be contrary to applicable provisions of law or to the public interest or would prejudice the legitimate commercial interests of public or private, or might prejudice fair competition between suppliers.
4 . Federation The procurement commission shall as soon as possible in writing if requested, candidates and tenderers received regarding the award of contract decisions, and the reasons why they decided not to sign the contract on award of the contract or to reopen the proceedings. They shall be notified to the Office for Official Publications of the European Communities, when publication of the notice required in this.
All documents required for conducting competitions of the Federation, the declaration by the supply and drawing up the Convention, written in the Greek language obligatory. When a procurement requires the Office for Official Publications of the European Communities, summary of the important elements of each notice shall be published in the other official languages, while only the original text being authentic.
1 . Those wishing to take part in a competition launched by the Federation must submit written offers within the time limit indicated by the notice or invitation.
2 . If the notice or the invitation provided that, together with the offer, must be submitted and samples of material, they submitted before the contest in the Federation and in particular the competent body designated by proclamation, which necessarily granted to the supplier proof sample receipt, and which is mounted by the supplier in the tender dossier.
3 . The envelopes of tenders may be sent to the Federation in any way, enough to reach to it until the day before the tender date.
In this case received by the competent body with proof.
4 . In this case, when required and sample submission, allow the sending of, as defined in the preceding paragraph, provided, however, that this will reach up to four in the Federation (4) days from the day of the competition, and the receipt will necessarily contained in the tender dossier with technical data.
5 . Bids received in the Federation in the manner specified in paragraph 3 of this Article, not be opened, but delivered the day of the Tender Committee in conducting the competition and which
shall all opened.
6 . In case of restricted tendering, any tender submitted by a supplier who was not invited to do so, returned by the Federation without v 'unsealed.
Also returned without n 'and unsealed bids submitted or received by the Federation, with any way, late.
7 . In the folder of the bid must clearly bear the following:
α . The word "Offer".
β . The full name of the Federation.
γ . The date of the competition.
d . The number of contract notice.
e . The author details.
1 . Tenders submitted in duplicate in a sealed envelope, who will bear the particulars mentioned in paragraph 7 the preceding article. Inside the supply folder placed all about the offer details, particularly as follows:
In the main folder bid placed all requested documents for participation, and the participation guarantee. Technical details of the offer placed in a separate sealed envelope within the main envelope, marked "Technical Offer". The financial data of the bid placed, on rejection penalty, in a separate sealed envelope within the main envelope, with "Economic Offer".
2 . The technical and financial offer envelopes will bear the indications of the main folder.
3 . If the technical elements of supply due to large volume, They can not be placed in the main folder, they can be wrapped and especially below the main folder, marked 'Tender Annex "and other indications of folder.
4 . Tenders should not have erasures, erasures, additions, corrections. If there is to offer any correction, this should be clearly written by the tenderer, initialed and sealed.
5 . In the offer the tenderer is deemed to expressly and unreservedly accepts all the terms of the notice or invitation.
6 . Where permitted by the Declaration, The tenderer must declare that it does not agree with the declaration and in exactly which parts of the supply, to evaluate.
7 . After the opening of tenders no explanation accepted, as well as any amendment or repulsion term or terms of the notice or invitation.
8 . Clarifications provided by participating suppliers, only if the Federation the documents requested.
1. Valid and binding suppliers for thirty (30) days from the day of the competition, unless otherwise specified in the notice or in the call.
2 . Offer provided period of validity than the one provided by the declaration, rejected as inadmissible.
3 . The power supply may be extended, if the Federation, before the expiry of the offer, ask suppliers to extend, but for no longer than originally foreseen in the Declaration.
4 . After the above time and threshold time extension of power supply, the results of the competition canceled
In competitions of the Federation are not accepted counter, in case of submission, rejected as inadmissible.
1 . By offering, the price for the supply of material or services given per unit, such as defined in the Declaration. Price includes any bookings for third parties and any other charge, besides the corresponding VAT, for delivery at the place and in the manner provided for in Declaration.
2 . The offered price is given in Euro mandatory.
3 . Bid raised the price adjustment condition is accepted, only if expressly provided for in the Declaration.
4 . If the offer is not clear the price, the offer is rejected as impossible to evaluate by the tender committee.
1 . The tender committee receives bids from the secretariat of the Federation who have registration and proceed to their opening date and time laid down in the Declaration.
2 . Tenders submitted to the Committee at the beginning of the process shall not be opened and returned as late.
3 . If the tender is based on the lowest price only, unsealed the main folder of the technical offer, initialized and stamped by all the committee members all the participation documents, and the technical supply by sheet. The financial offer envelopes are not opened, αλλά, after initialed and sealed by all the members of the committee, placed in a new folder.
These folders will be unsealed at a date and time specified by the notice or invitation.
4 . The same procedure is followed if the tender is based on the best offer.
5 . The committee, in the Registry of, prepares minutes, in which all those registered bidders, and their documents. The minutes are signed by the present members of the Committee, and participants.
6 . Opening of tenders in open competitions goes public. In closed competitions only in the presence of those invited and submitted tenders.
7 . The financial offers opened at a date and time specified by the notice or invitation and after the Committee has ruled on the appropriateness of the offered items or has qualified graduate offered by suppliers. In this case the opening procedure of the financial offers only those who attend are asked.
8 . those entitled, according to the above, to attend the opening procedure are aware of prices and other promotional items of all those bids were accepted.
1 . The criteria for the final selection of the supplier and the award of the contract can be either the lowest price only, or the most advantageous offer.
2 . The declaration or in the invitation to tender specified mandatory, if the award will be based on the lowest price only or best offer.
In the case of the advantageous tender, determined in descending order of importance , where possible, and the data based on which the evaluation is made.
3 . To evaluate an offer as advantageous, taking into account mainly the following criteria:
α . The price.
β . The delivery time of products or services.
γ . Their quality, based on the technical specifications of the notice.
d . The technical value and profitability, based on the technical specifications of the notice.
e . The installation cost, Operation and Maintenance.
f . The provided warranty.
g . The after-sales service and technical assistance and support by the supplier.
η . The functional and aesthetic characteristics of the product.
i . The relative cost-effectiveness or other elements, depending on the nature of the products or the specific needs of the Federation.
j . Any previous use of the product in large competitions of international scope, order for playing material.
k . Payment Terms.
l . Every other element, depending on the nature of the procured products or the particular needs of the Federation.
4 . If a certain tender offers are obviously too low for the products supplied, the conduct shall examine the details of tenders, before deciding on the award. For that reason, ask the tenderer to provide in writing the necessary clarifications, on the economics of the manufacturing process or the technical solutions chosen or the exceptionally favorable conditions available to the tenderer for the supply of products or the originality of the proposed procurement, which verifies, before rejecting the offer.
5 . If the documents relating to the tender notice provide for the award of the lowest price only, the conduct committee must justify to the minutes of the Board. reject tenders which it considers to be too low.
1 . In the contract notice, supplier to participate in this and the legality of the tender, to the award decision, allow objects to.
2 . The complaint is submitted in writing to the tender committee, as follows:
α . In the contract notice:
In open competition, in half the time of the publication of the notice until the deadline for submission of prosforon.Gia determining that period, counted and the dates of publication and submission of bids.
In the restricted procedure, only those selected to tender, in half the time from date of shipment to them the declaration until the deadline for submission of tenders. In determining this period, counted and the mission of proclamation dates of the competition. The complaint is examined by the committee which conducted the competition and a decision issued within five (5) working days, before carrying out the competition.
β . When a supplier to participate in the competition or the legality of the conduct of, on the procedure for receiving and opening tenders, during the conduct of the competition itself, and by the next business day. In the closed competition right to object, in this case, only those who have chosen to bid.
The motion does not lead to postponement or interruption of competition, but considered in the assessment of the competition results of the tender committee and the decision issued, following the opinion of this.
The complaint against the competition in supplier participation necessarily communicated to him against whom.
γ . The legality of the tender, open and closed, to the award decision, within a period of three (3) working days of the entry of the decision in the book kept for that purpose by the committee conducting the tender.
In the closed competition right to object, in this case, only those who have chosen to bid.
The complaint was considered by the tender committee and the decision taken not later than ten (10) working days from the expiry of the objection periods. In exceptional cases the period of 10 working days may be prolonged, by decision of the Board. Federation.
3 . Objections submitted for any other purposes, other than the abovementioned, not accepted.
4 . The objectors took note of the decision to care.
5 . The supplier can against decisions imposing any form of sanctions against him to appeal, within a peremptory period of thirty (30) days, from the date of registration of the relevant decision in the book kept for that purpose by the committee.
The action decided by the Board. Federation, after consulting the Committee.
This decision can not be challenged with another, any kind, administrative appeal.
The tender committee, concerning the assessment of the competition results, may propose:
α . Award of supply for the whole or a greater or lesser amount by percentage percent, from what you specified in the declaration. The percentage may not exceed 30%, if a larger amount, or 50%, if a smaller amount.
For award by the amount less than determined by the percentage declaration, require prior acceptance by the supplier.
β . Allocating the quantity to be supplied, if it is divisible material, between several tenderers with equal or equivalent bids and conducting the draw between these, for the choice of supplier. If the material is not divisible, the supplier selected by lottery.
γ. Cancellation of the tender results and repetition, by modifying or not the terms of the Declaration and specifications.
d . Cancellation of commission.
1 . To the supplier was supplying award sent a notice, comprising at least the following elements:
α . The kind
β . The quantity
γ . The price
d . The agreement of the award with the terms of the Declaration and the call and any amendments accepted these terms.
e . The deadline for signing the contract.
2 . With the announcement of the contract is considered as concluded, in particular the following contract document has only an acknowledgment.
3 . The supplier to whom the tender was awarded shall be required to appear in ten (10) days from the announcement of the, for signing the contract, producing and projected performance guarantee this. The supplier may come to sign the contract at the latest within fifteen (15) days from the announcement of the. But in this case,, the delivery time of materials starts running, after ten (10) days from the announcement of the.
This does not apply if the delivery time of the material is calculated from the date of notification of the relevant credit. If the contract is signed before the expiry of 10 days referred to above, the delivery time of materials from the date of signing the contract.
4 . If the supplier to whom the notice was not come to sign the contract, declared forfeited, by decision of the Federation D.S.tis, after consultation of the competition committee.
1 . After the award notice shall be drawn up by the Federation of the contract, signed by both parties.
2 . The contract includes all the elements of supply and at least the following:
α . The place and time of signing the contract.
β . The contracting parties.
γ . The materials to be procured and the quantity.
d . The price.
e . The place, manner and time of delivery of materials.
f . The technical specifications of materials.
g . The guarantees provided.
η . The prescribed clauses.
i . How to resolve any dispute.
j . The manner and time of payment.
k . Way adjustment of the contract price, provided that
3 . The text of the Convention prevails over any other text in which it is based, such as supply, proclamation and award decision, except
4 . The contract was amended, when provided by conventional term, ή, when they agree to do so both parties, after consultation of the competition committee.
5 . The contract is deemed to be executed, when :
α . Delivered entire amount or if it is delivered, if divisible material, less than the conventional, aside judged by the tender committee as insignificant.
β . finally received (quantitatively and qualitatively) the quantity delivered.
γ . Asked the repayment of part compatible, after having imposed any sanctions or discounts.
d . They met and any other contractual obligations of both parties and the relevant guarantees were released as provided by the Convention.
1 . The guarantees issued by credit institutions or other entities that operate legally in the EU Member States and have, under the circumstances, this right.
The corresponding documents guarantees, if not couched in Greek, accompanied by an official translation.
2 . By letter of guarantee, which is an independent contract, the credit institution undertakes to pay a certain amount of that single declaration for whom, without the right to investigate if exists or is legal requirement (lady debt).
3 . The below mentioned guarantees should include principle:
α . The date.
β . publisher.
γ . Federation to which a request.
d . The number of warranty.
e . The amount covered by the guarantee.
f . The full name and address of the supplier in whose favor the guarantee is issued.
g . Conditions that:
(1) the guarantee is provided irrevocably and unconditionally, the issuer waives the objection of discussion.
(2) The security held at the disposal of the Federation of conducting the contest and will be paid wholly or partly within three (3) days, upon simple written notice.
(3) if the guarantee is forfeited, the amount of forfeiture is subject to a fee stamp.
(4) the issuer of the security is obliged to extend the warranty, after document of the Federation, to be presented, before the end of warranty date.
4 . Tendering security.
α . This guarantee is issued in favor of the participant for an amount corresponding to a percentage 5% of the total budgeted expenditure, without the corresponding VAT, unless a different rate in the notice or the invitation.
β . When the tender concerns materials and permits the declaration offer some of them, A tender and if the warranty does not cover the rate of the value of all offered materials, provided that it covers the share of the value of the minimum number of material covered by the declaration, and the award shall be limited to the materials covered by the warranty.
γ . Offer which the warranty does not cover the predicted value according to the above may be accepted, if the guarantee falls by percentage 5%.
d . The deposit for participation includes, outside the conditions of paragraph. 3 and the following:
(1) The relevant declaration, the date of the competition and to supply materials.
(2) The date of expiry of the warranty. (The guarantee must be valid for at least one month after the expiry of the offer, as requested by the Declaration).
e . Necessary tendering security elements when submitting the bid is:
(1) The commitment by the credit institution to pay a specified amount to the sole of that statement for whom.
(2) The number of the declaration.
(3) The amount covered by the guarantee.
(4) The date of issue.
(5) Supplier information for which issued.
Gaps participation guarantee, beyond the necessary data, They can be covered retrospectively.
5 . Performance guarantee of the contract.
α . The supplier to whom the contract was awarded must submit a performance guarantee of the contract terms, the amount of which corresponds to 10% the total contract value, without VAT, unless otherwise specified in the notice or the invitation.
β . The security is payable before or upon signing the contract.
γ . The performance guarantee includes, outside the conditions of paragraph 3 the following:
(1) The number of the relevant contract and to supply materials.
(2) The date of expiry of the warranty. The warranty period must be greater than the conventional loading or delivery time, at the time under the contract the Federation must receive the materials, longer two (2) months or more, if so specified by the declaration.
6 . deposit guarantee.
α . By signing the contract and if provided by it, given the supplier an advance of up to 50% the total contract value, without VAT.
The deposit is interest-bearing from the payment, chargeable with the interest rate fixed by the Minister of Finance, under the provisions of Article 84 του Ν. 2362/95 and administered with an equal security deposit. The amount of the advance is granted and the interest due to it until the final quantitative and qualitative acceptance of the material by the tender committee is offset by the payment of the contract value or the value of each partial delivery.
β . The deposit guarantee includes the requirements referred to in paragraphs 3 and 5c of this Article.
7 . Tender guarantee concerning the supplier to whom the tender was awarded after refundable deposit of the performance guarantee and within five (5) days of signing the contract.
The guarantees of other suppliers who took part in the competition are returned within five (5)days from the date of announcement of the award.
8 . The performance of the contract and advance payment guarantees are returned after the final quantitative and qualitative acceptance of the material and after the settlement of any claims by both parties. If the material is divisible and are delivered, under the contract, departmental, guarantees gradually released by the amount corresponding to the value of the part of the amount finally received. For the gradual release of the performance guarantee and advance letters, subject to prior opinion of the competition committee and decision of the Board. Federation. If the acceptance protocol out there comments or late delivery, said gradual release only after a treatment, as provided, observations and overdue.
9 . participation and performance guarantees are not required to clipboard contest.
10 . Where suppliers compound, The guarantees include a condition that the guarantee covering the obligations of all members of the association.
11 . Since the declaration provided for proper operation or maintenance warranty, the supplier is obliged to lodge a financial guarantee, before the start of proper operation or maintenance time. The value, the validity period and any more specific term of the warranty defined in the Declaration.
1 . Time materials delivery.
α . The supplier is obliged to deliver the material within the time and in the manner specified by the contract.
β . The contractual delivery time can, by decision of the Federation, be extended to up to ¼ of that, upon request of the supplier, undergoing compulsory, before the expiry of the contractual term. If the contractual delivery time is not greater than (30) calendar days, may by decision D.S.tis Federation, after consultation of the competition committee, be extended by ½ of this. After the expiry of the contractual delivery time, the material is received by the receiving committee until the final decision on the requested extension. The supplier declared forfeited, in the event that the contractual delivery time and was not submitted on time extension request and ended the extended by the above time, not deliver the material.
γ . The supplier must notify the Federation about when you execute the supply, as well as the receiving warehouse materials and acceptance committee, least five (5) working days in advance.
d . After each material presentation to the host storage thereof, the supplier is obliged to submit to the Federation proof, countersigned by the head of the warehouse, stating the date of presentation, the material, the amount and number of the contract in pursuance of which produced.
e . The contractual delivery time can, by decision of the Federation, be postponed. Shifting is done in case of very serious reasons constituting objective impossibility of timely delivery of the contractual items or in cases where there are grounds for force majeure.
Where transfer of conventional delivery time is not sanctioned.
2 . receipt of materials.
α . The items made by the acceptance committee, which may consist of the same or different persons than those that are the tender committee.
B . In the process of receipt of materials is invited to attend, if desired, the supplier and carried out quantitative and qualitative control.
γ . After completion of the checks, the acceptance committee prepares protocol (acceptance or rejection).
d . If the acceptance committee reject material, refers to derogations protocol that presents so by the terms of the contract and the reasons for rejection, and issue an opinion, if the material can be used. If judged by the committee that the deviations of the material does not affect the suitability and can be used, by decision of the Federation, the receipt of the material rejected by the acceptance committee may be approved, with or without a discount on the contract price. Following this decision, the acceptance committee is obliged to receive the material and to draw relevant acceptance protocol, as referred to in Decision.
e . The protocol drafted by the acceptance committee and necessarily communicated to the supplier.
3 . clauses
α . If the material is delivered after the end of the conventional time, as amended by any permutation, until expiration of the extended time granted, according to paragraph 1 of this Article, imposed, excluding any applicable, where appropriate, penalties and fines, calculated as follows:
(1) For delay is limited to a maximum period, not exceeding ¼ of the maximum envisaged by paragraph. 1 this article time extension, rate 0,5% on the contractual value of the quantity delivered belatedly.
(2) For delay is limited to a period from ¼ to ½ of the maximum envisaged by paragraph. 1 this article time extension, rate 2% on the contractual value of the quantity delivered belatedly. If the calculation of the time extension of cases (1) and (2) clear day fraction, counts as a whole day.
(3) For delays exceeding the above ½ , rate 5% on the contractual value of the quantity delivered belatedly.
β . The above, where appropriate, fines percentages calculated on the contractual value of the materials delivered overdue, without VAT.
If the materials delivered overdue affect the use of the materials delivered on time, the penalty is calculated on the value of the total quantity of these.
γ . provided, the supplier decision declaring forfeited, supplied to it the ability to deliver materials to the previous date of conducting the weight of the tender, imposed a total penalty for late delivery equal to a percentage 10% the contract price, regardless of the date of delivery within the provided time.
In this case valid and referenced in the previous paragraph. If the deposed deliver materials, the competition or the results of this frustrated, by decision of the Federation, after the final acceptance of materials.
d . When calculating the time of delivery delay interval, by decision of the Federation, after consultation of the competition committee, not taken into account the time elapsed beyond reasonable, during the various stages of the proceedings, why is not responsible supplier and transferred respectively delivery time.
e . If the supplier has received advance, except as provided by the above fine, also charged with and interest on the advance, calculated by following the expiry of the contractual delivery period or rearranged, until the production of the conventional material, the current ceiling whenever the default interest rate.
f . The payment of the fine and interest on the advances made by deduction from the amount to be received by the supplier or, in case of failure or lack thereof, with a corresponding loss of the performance bond and advance respectively, if the supplier does not submit the required amount.
If suppliers compound, fines and interest imposed proportionately on all members of the association.
1 . The payment of the value of the supplier of materials can be done by one of the following ways:
α . By paying off 100% of the contract value, after the final acceptance of materials.
β . By granting interest-bearing deposit of up to 50% of contract value excluding VAT, against an equivalent guarantee and the remainder after the final acceptance of materials.
γ . With deferred settlement for 100% the contract value or part thereof.
d . Any other way, determined necessary in the Declaration.
2 . The declaration necessarily determined the desired payment method and details.
3 . These payment options also apply to partial deliveries, provided for by the Convention.
4 . The documents required are as follows:
α . Protocol of final quantitative and qualitative acceptance.
β . Proof of insertion of the material in the warehouse of the Federation.
γ . Invoice of the supplier.
d . Receipt of supplier, if the invoice is not marked 'Paid'.
e . Any other document that may be requested by the Federation of performing the audit and payment.
1 . The provisions of this Regulation shall apply by analogy where the Federation considers to be issued Auctions for leasing advertising space, for granting broadcasting rights etc..
2 . The Federation may enter into contracts with the negotiation process, in the event of irregular tenders, in an open or restricted procedure, according to Article 10 PD. 370/1995
3 . In case that, from the application of this Regulation, identified ambiguities, contradictions or gaps, jurisdiction to finally decide is the Board.